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Employee is leaving – what to do?

The bike contract does not automatically end when employment ends. The contract stays active until the employee takes action to return the bike, redeem it, or transfer it through their Vapaus account or the employer informs Vapaus. 

How does an employee end their contract when leaving?

The employee can choose one of these options through their Vapaus user account:

  • Return the bike — Returns the bike to Vapaus if they have cancellation coverage. A cancellation fee applies. More info: Bike return mid-lease

  • Redeem the bike — Pays the redemption price to buy the bike. Price depends on months contract has been active. More info: Bike redemption mid-lease

  • Transfer the bike — Transfers to a new employer using Vapaus, to another leasing company, or to a colleague at the current company (with written agreement). Transfer fees may apply.

Cut off date: The employee and/or employer must inform Vapaus about the employee departure by the 20th of the month, so that Vapaus can process the contract termination to the same month. Otherwise the contract termination falls to the end of the following month.

Employer actions & liabilities:

  • Revoking benefit access: In the employer portal, navigate to the employee's Permissions tab and click "Revoke all benefit permissions." This prevents ordering a NEW bike, but does not terminate an active contract.
  • Invoicing: Monthly invoices will continue until the contract is officially ended.
  • Liability: If the employee fails to pay required fees (return fee or redemption cost), the employer may be held liable based on leasing liability.